How to Turn ON Out of Office in Gmail App

Author: Sam | Guide: Gmail |

Sometimes you are out of the office due to many possible reasons. And there is no single method to inform everyone in the office that you will not be available. So, to notify everyone about your unavailability, you may enable an "out of office" notification on the Gmail App to let others know you'll be away from the office for a specified period.

Turn ON Out of Office in Gmail App

Step 1- Open Gmail App: Launch the Gmail App on the computer or device you are using as the first step. By clicking on the app icon on your smartphone, you can launch or open the application.

(If you don't already have the app downloaded, do so from the Play Store before continuing with the above instructions.)

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Step 2- Tap on Three Horizontal Lines: After launching the application, select the three horizontal lines in the top left corner of the home page.

You can use the image below as a guide.

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Step 3- Tap on Settings: You'll see a dialogue box with some features appear.

  • Selecting Settings from among those is required to move to another step.
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Step 4- Select Email ID: You can now see a variety of configuration options. Once you entered Settings you must examine General Settings.

  • And then click the email address from which you wish to notify every member.
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Step 5- Tap on Out of Office: The "Out of Office AutoReply" option will be available on the following page. The default setting is still "Off." To choose it, you must click on it.

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Step 6- Tap on Button: Click the autoplay button to begin. Slide the play button to the right to open it.

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Step 7- Enter Details and Tap on Done: Once it gets blue in color, enter the details about the first date and last date. It helps to reflect your leave days when you will not be available.

Afterward, Click on Done. Once done all your co-workers will receive a notification about your unavailability.

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In this way, you can notify your co-workers and teammates about your absence for a specified time frame. This will help you as well as other employees to complete tasks without efficiency loss.


Can you use Gmail's out-of-office mode on an iPhone?

Yes, you can do it on your iPhone also. On your iPhone or iPad, open the Gmail app and follow the steps instructed above.

Do the first and last dates mentioned inclusive or not?

The first and last dates mentioned are inclusive which means you will not be able to work on both dates.

Why isn't my out-of-office working?

There could be any reason among these:- Cause 1: There are too many events for the mailbox assistant (Exchange 2010 only). The OOF rules templates are faulty or corrupt, which is the second cause. Cause 3: No new rules may be created because the OOF rules quota has been reached. Cause 4: The default (or specific) domain's remote domain option is not set to permit OOF messages.

Do you still send emails when someone's out-of-office is on Gmail?

You can still send the email, but they might not reply until they return. You can also use other emails feature such as attaching files. To know how to attach files in gmail you may visit

Does an out-of-office email reply to all?

The Out of Office Assistant sends an automatic reply to notify users who send you messages that you are away from the office. Your reply is only sent once to a message sender.

These are the commonly asked questions that will give you a better understanding of how to use Gmail and send emails to individuals who are out of the office.

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