What is Employment Exchange? An Employment Exchange is an organization that is recognized by the Central and State Governments of India. The primary service of an Exchange is to extend employment assistance for job seekers, who had formal or informal education. Who can Apply? The job aspirants, who participate in employment registration, include semi-skilled, fresh, and experienced candidates. Academic or technical qualifications are essential for employment, and Governments encourage the candidates to register with the corresponding State Employment Departments. The registered aspirants have a better chance of securing employment in different sectors of the industry when compared to the unregistered job seekers. Which types of Skills required to register?  The Exchanges also function as an "Employment Guidance and Promotion Centres" as they actively promote vocational skills, and deliver additional services such as career counselling and placement assistance. The Employers post their vacancies on the Employment Exchanges, and go through the list of registered candidates. The eligible aspirants, who have the necessary qualifications and experience, are recruited by the Private and Government Sectors. The Private firms that have 10 to 24 employees will, henceforth, be brought under the Employment Exchanges (Compulsory Notification of Vacancies) Act, 1959.

Employment Registration

These organizations have to submit the details of recruitments so that the Government has a realistic estimate of employment opportunities in the organized sectors. The employers have to notify the vacancies at the Employment Exchange and report the results of the selection process within 30 days of recruitment. The employment registration data is also updated so that the services and information provided by the Exchange are transparent and reliable. Labour and contractors, who work for 240 days in a year, are also broadly classified as employees/ employers.

Online Registration At Employment Exchange:

The Employment Exchanges of various State Governments operate their respective online portals for the benefit of employers and job seekers. The aspirants have to complete the online employment registration and transform their identity from an average applicant to an eligible and registered candidate. The interested applicants can register online using the following list of guidelines-

  1. Visit the official portal of the State Employment Exchange for online registration.
  2. Unregistered members have to create an account with Login Id and Password.
  3. Registered users can directly Login and create their profile on the dashboard.
  4. The profile form has fields for personal, academic, and work experience details.
  5. Ensure that you fill in the form with correct details of address, district and State. The contact details such as mobile number, email Id, and address are essential for communication in the future.
  6. Upload the digital documents in specified file formats to prove your credentials.
  7. The PDF or JPEG scans of certificates and testimonials should be in support of your residence, age, education, experience, and reservation category. Certificates for caste, sports quota, physical handicap (issued by Medical Board/CMO), ex-serviceman, widow, or freedom fighter status are also mandatory.
  8. The candidates have to complete the application process at the Employment Exchange within 15 days from the date of registration. The time limit varies from State to State, but the candidates have to mandatorily fill in all the details of the form and upload all the necessary digital files.
  9. Once you submit the profile form, The acknowledgement screen is displayed with Registration Number, Registration Date and Name of the Employment Exchange. Some Exchanges also send an acknowledgment slip through email or mobile.
  10. The acknowledgement slip has to be downloaded and printed for future reference.
  11. Finally, The Employment Exchange will issue a Registration Card with your name, Registration Number, Date of Renewal, etc.,
  12. The following documents are accepted as proof of age and residence by the various State Employment Exchanges -
    • Voter ID Card.
    • Aadhar Card.
    • Ration Card.
    • Certificate from Municipal Councillor/ Panchayati Sarpanch.
    • Secondary, Higher Secondary School Certificates of State Education Boards.
    • Letter from Gazetted Officer or Head of School.
    • Certificate issued by an MLA or MP.
    • Domicile Certificate.
    • Parent's Work Certificate from the respective State of employment.

Offline Registration At Employment Exchange: Employment Registration at an Exchange opens up many job opportunities for the unemployed youth in India. The interested candidates can also register at the office of a regional or local Employment Exchange.  The applicant has to visit the nearest Employment Exchange with all the latest documents such as mark sheets and certificates of proof. Candidates who want to register offline are instructed to maintain a proper file of passport size photos, bio-data, original certificates and attested photocopies. The following guidelines specify the procedure for offline registration at an Employment Exchange -

  1. Visit the nearest employment exchange office in your area of residence, and collect the application form.
  2. Fill in the details of the application form and affix the latest passport size photo.
  3. Attach the latest resume, and all the attested photocopies for proof of address, age, education and work experience.
  4. You should also be ready to submit the Caste Certificate (optional) and copies of colour photographs.
  5. The Exchanges accept any one of the following documents as identity proof -
    • Voter's Identity Card
    • Aadhar Card
    • Ration Card
    • Passport
    • Driving License
    • Birth Certificate
    • Domicile Certificate
  6. Submit the application form and retain the acknowledgement slip to track the status of your registration.
  7. The application forms are scrutinised by the Exchange, and the candidates receive their registration cards.
  8. Registration cards have a unique registration number, personal details, and validity period of the employment registration.
  9. The candidates, who apply for a Government job, have to specify the registration number to improve their chances of selection.

Benefits Of Employment Exchange:

Government and private organizations select responsible and motivated candidates for notified vacancies, and employment registration at the national or regional Exchanges is a beneficial step. The candidates, who register their personal and academic profiles, send an indirect message to the employer that they are confident, enthusiastic, and eager for a job.

  • Qualified aspirants can search for suitable jobs in their chosen profession or industry.
  • The registered candidates can check the waiting list and their own current job status through the online mode.
  • The Employment Exchange issues a unique Registration Number that can be used as reference for Government jobs.
  • The Exchange keeps track of Government vacancy notifications and the list of eligible candidates is forwarded to the employers.

The official portal of the Exchange is regularly updated, and the job seekers or employers are assured of accurate and reliable data.